Wedding Planning Packages

The Platinum Plan

Designed for the couple who needs endless access to guidance, assistance, coordination and a lot of value-adds. This package provides no chance for gaps offering unlimited client meetings and complete vendor management. We take the stress of the endless details and work with you to make sure your wedding is everything you had dreamed.

Platinum Plan Details

  • Unlimited Client/Planner contact meetings
  • Unlimited vendor attendance calls/meetings for the wedding planner to attend
  • Access to preferred vendors/planning templates
  • Monthly planning checklist review
  • Budget construction & analysis
  • Budget management (track payment schedule and important dates)
  • Full design, theme & concept development from inception to end, from florals to save-the-dates
  • Manage vendor communications from during the planning process
  • RSVP management & counts
  • Food and beverage assistance
  • Seating chart creation
  • Invitation assembly and mailing (postage not included)
  • Venue research and tour coordination
  • Assistance in scheduling alteration sessions with wedding planner attendance at final fittings.
  • Negotiate special hotel rates and room blocks
  • Assistance in arranging all transportation needs
  • Favor assembly (not including costs)
  • Assemble and deliver welcome baskets/gift bags (not including costs)
  • Research activities and special events for out of town guests
  • Rehearsal dinner location research and coordination
  • Plus, all the “day of” coordination efforts listed below
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The Gold Plan

For the couple who has some flexibility in their schedule but needs Ignite to provide maximum support and guidance throughout the planning process. As well as secure and/or be the liaison with most vendors, attend important meetings, keep ongoing communication making sure your wedding is the most memorable day.

Gold Plan Details

  • Five (5) Client/Planner contact meetings
  • Seven (7) vendor attendance calls/meetings for the wedding planner to attend
  • Access to preferred vendors/planning templates/online shared checklist
  • Monthly planning checklist review
  • Budget construction
  • Budget management (Track payment schedule and important dates)
  • Design and theme assistance
  • Décor and layout assistance
  • Manage vendor communications from inception
  • RSVP management & counts
  • Food & Beverage Assistance
  • Seating chart creation
  • Plus, all the “day of” coordination efforts listed below

The Silver Plan

The Silver Plan is perfect for the couple that wants to plan most of the details but needs a kick start with planning, making sure you are off on the right foot. This package will help with setting preliminary vendor expectations, provide some guidance for a cohesive design and keep open communication making sure everything is checked off long the way to your big day.

The Silver Plan Details

  • Four (4) Client/Planner contact meetings
  • Five (5) vendor attendance calls/meetings for the wedding planner to attend
  • Access to preferred vendors/planning templates/online shared checklist
  • Monthly planning checklist review
  • Budget construction and review
  • Design, theme and décor guidance
  • Plus, all the “day of” coordination efforts listed below
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The Month-of Coordination Package

The Month-of Coordination Package is designed for the couple who wants to plan all of the details for their wedding but would like some assistance with the finer details and overall questions along the way. This package will help ensure no details are being left out on the day of your wedding and leave you at ease so you can fully enjoy your day.

Month-of Coordination Package Details

  • Two (2) Client/Planner contact meetings
  • One (1) venue(s) attendance calls/meetings for the wedding planner to attend
  • Access to preferred vendors/planning templates/online shared checklist
  • Monthly planning checklist review
  • Plus, all the “day of” coordination efforts listed below

The Day-of Coordination Package

All packages include the items above PLUS Day-of Coordination details listed below:

Pre-Wedding

  • Unlimited contact via email
  • Monthly e-mail “check-ins” to ensure the planning is running smoothly and on track / weekly if we are in a time crunch
  • Receive a general planning checklist
  • Production of a detailed Wedding Day Itinerary
  • Review vendor contracts
  • Confirm arrangements; check delivery date, arrival times, quantities of rentals, etc. with all vendors
  • Detailed timeline will be sent one week prior to your wedding day to all vendors for review
  • Confirmation of all wedding vendors
  • Etiquette advisement, as requested
  • Assistance with wording of all stationary
  • Review current budget, and help make any necessary changes, adjustments, or cost cutting suggestions

Rehearsal

Coordinate ceremony rehearsal (1 hour) – complementary

  • Distribute extremely detailed wedding day itinerary to wedding party, family, and attendants
  • Collect/Coordinate final payments for specific vendors
  • Collect wedding day items such as marriage license, guest signing item, cake knife, cake topper, toasting flutes, favors, candles, programs, escort cards, chargers, etc. (prior to wedding or day of rehearsal)
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Wedding Day

  • One assistant coordinator - complementary
  • Manage the flow and timing of the ceremony and reception (until 1 hour after cake cutting)
  • Act as a liaison between wedding party, family members, and vendors
  • Use of extensive Bridal Emergency Kit. We’ll be ready and available to solve any unexpected situations or emergencies - complementary

Ceremony

    • Distribute bouquets and pin flowers on attendants & family members
    • Direct photographer, videographer, musicians, rentals, florist, etc of where to set up
    • Oversee set-up of the ceremony to make sure all commitments are fulfilled
    • Distribute final payments and gratuities as needed
    • Set up all ceremony décor not handled by a specific vendor (i.e. guest signing item, unity candles, programs, pictures, etc.)
    • Direct Ushers with programs and seating distribution
    • Line up and cue wedding party/musicians for ceremony
    • Give marriage license to officiant & wedding rings are present
    • Collect all personal wedding item décors and deliver to reception site or designated person
    • Attend to bride for any fixings before she walks down the isle

Reception

    • Set up all reception décor not handled by a specific vendor (i.e. favors, menus, candles, cake knife, toasting flutes, escort cards, gifts, charger plates, etc)
    • Manage vendor set-up of reception and make sure all commitments are fulfilled
    • Bustle wedding gown
    • Line up and cue Bride, Groom and wedding party for Grand Entrance
    • Assist band or DJ in cueing important events (i.e. grand entrance, parent dances, cake cutting, bouquet toss, etc.)
    • Cue Bride and Groom for all important events
    • Maintain & coordinate timeline for all events during reception
    • Stay in communication with banquet staff to ensure things are going smoothly
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Photo credit: Amanda Zabrocki Photography and Samantha Webber Photography

Start planning your dream wedding now!

Contact us to schedule your complimentary consultation with our certified wedding planner.